Founded in 1944, BBR VT International Ltd is the Technical Headquarters and Business Development Centre for the BBR Network franchise. This leading international group of specialized contractors provides engineering systems for diverse structure types and delivers innovation and technical excellence in the field of post-tensioning and stay cables. As the largest franchise of its kind in the world, the BBR Network continuously strives to meet changing market requirements and in the last years has successfully grown both in terms of the number of territories covered, as well as post-tensioning and stay cable strand tonnage.

As of mid-March 2021 or by appointment, we are looking for an German and English-speaking

 

Administrative Assistant

Reports to CEO (reporting lines may change from time to time)

Workload 50-60% with flexibility to increase workload to 80-100% in the future if required

Commencement date mid-March 2021, earlier possible by agreement

Main Duties and Responsibilities

 

General Administration / Office Tasks

  • Handling general office tasks, such as filing, generating reports and presentations, setting up for meetings, etc
  • Organization of logistics for office shipments, couriers, postage (incl. packing of materials)
  • Mail collection and distribution
  • Travel & accommodation management together with external consultant (booking flights, cars, hotels, restaurants, etc)
  • Time sheet controlling
  • Staff & office credit card controlling
  • Support HR activities such as job postings, reviewing incoming applications, arranging interviews, introduction of new staff, visa applications, work permits (incl. renewals), etc
  • Monitor staff holiday and sick leave, ensure company policies are followed
  • Monitor staff travel expenses, ensure company policies are followed
  • Address and CRM database management
  • Monitor, maintain and reorder office stationery supplies
  • Front office reception support
  • Answering, screening and redirecting calls; greet and assist visitors

 

Events Management

  • In collaboration with the company management identify, evaluate and propose attractive locations for the company’s annual global conference
  • Organize the company’s annual global conference and related individual events, accommodation, tours, transportation, meals, gala dinner
  • Organize location and travel arrangements for the company’s Board of Directors and company related meetings
  • Support team to organize regional trainings (travel, shipments, support delegates, etc.)
  • Support team to organize conferences, seminars and exhibitions (shipments, exhibition booth organization, etc.)
  • Proactively approach and support guests/delegates of company events, anticipate the needs of others in order to ensure their seamless and positive experience
  • Identify and negotiate with vendors/suppliers to achieve the most favorable terms
  • Monitor expenses and control budget

 

Accounting / Bookkeeping

  • Support Head of Finance with accounting duties
  • Booking of receivables, payables, reminders, etc
  • E-banking

 

Other duties

  • Support marketing team with organizing giveaways, reference lists, project & photo databases, etc
  • Support Supervisor to generate reports, transcribe minutes from meetings, create presentations, and conduct research

Profile

  • Professional certificate/degree in commercial/business administration and/or related field (e.g. “KV Abschluss”)
  • At least 5 years prior professional business administrative experience
  • Knowledge or experience of general accounting/bookkeeping is a big advantage
  • Proven events management experience is a plus
  • Excellent written and spoken German and English; Additional languages are an advantage
  • Proficiency in MS Office
  • Excellent reporting skills
  • Strong planning, organizational and multitasking skills
  • Problem-solving skills with solution orientation mind-set
  • Great interpersonal and communication skills, customer-oriented and smart appearance
  • Very reliable, strong work ethic
  • Attention to detail and a high level of accuracy and confidentiality
  • Courteous, well-mannered, collaborative team player
  • Enjoy general administrative and office duties

We offer you 

An interesting, challenging and varied work environment in an internationally operating company and the opportunity to actively participate in our team. We are looking forward to your application!

 

Please send your application by email to: ygultekin@bbrnetwork.com 

Global reach

As the BBR Network is a global organisation, opportunities may arise in almost any part of the world. There are BBR Network Members in some 50 countries and from, time-to-time, they need to recruit well-qualified engineers to join their local teams. Contact details are available for all offices on our BBR Worldwide Locations map.